About EBAA


REF: EBAA/2017/10 - Convention and Event Manager

Representing more than 650 aircraft operators, ground services, business airports and the wider ecosystem around business aviation, the European Business Aviation Association (EBAA) exists to enable responsible, sustainable growth for business aviation, enhancing connectivity and creating opportunities. EBAA was founded in 1977 to defend the interests of business aviation and provides value to its members and society by promoting best practices in safety and environmental sustainability, efficient and proportionate rule-making and increased connectivity within Europe. For more information, visitwww.ebaa.org.

The EBAA is looking for full-time Convention and Events Manager

Start: as soon as possible

Reporting to the Senior Events Manager, the Convention and Events Manager will support the Events team with respect to planning, execution, sales and budget on a variety of events big and small.

Main Duties and Responsibilities

  • Contribute to the planning, execution (including logistics) and follow-up of ‘premier’ level EBAA conventions and events, including regular benchmarking to ensure leading edge status.
  • Manage and coordinate social events (private meetings, receptions, dinners, etc.) and benchmark accordingly, including innovative formats.
  • Support the Senior Events Manager in monitoring the relevant budget and forecast and status updates.
  • Work together with the Senior Events Manager to select cities, venues and suppliers, running relevant bidding and RFP processes; and manage supplier and industry professional relationships.
  • Collaborate closely with the EBAA Communications/Marketing team to raise and leverage awareness of EBAA events, participation and follow-up.
  • Business development - Define KPIs - Exhibitors and sponsors for events, prepare plans to achieve designated goals, ‘hunting’ lists, regular updating.
  • Exhibition /Sponsorship Sales - Contact clients to negotiate and leverage sales and follow up with them to confirm their commitment and sign contracts.
  • Sales Status/Financial reporting - report results to management on a regular basis.
  • Coordinate site inspection trips when required including drafting agendas and booking accommodation for Events team members accordingly.
  • Represent EBAA at external events organised by third parties.
  • Provide support in cost analysis for any sponsorship related matters.
  • Work on any other ad hoc projects as required.

Required Qualifications

  • Have a Bachelor and/or Master degree, preferably in Marketing and Communications or Tourism/Event Management, however work experience is a valuable alternative
  • Have at least 5-7 years relevant events manager experience working for an agency and/or in a corporate communications, events and/or marketing department
  • Be able to deliver a significant volume of events on his/her own in a hands-on, autonomous manner
  • Be a good, confident communicator with English native-equivalent writing and verbal skills
  • Be a team player with the ability to take the lead and work autonomously when necessary
  • Ideally speak 1-2 other European languages, particularly French
  • Be a good negotiator with experience in procuring and managing external services
  • Be open-minded, stress resistant, flexible, multitasking and ready to travel
  • Be assertive and respectful
  • Ideally have some previous experience in the aviation, travel or transportation sectors
  • Be excited about working to promote the interests of the European business aviation community

Please submit applications (CV with a cover letter) by 31st December 2017 and send your resume to Ms. Martine Wellens (mwellens@ebaa.org).